Job Details

Stafforce are currently hiring a Part time Interim Executive Assistant to the Director of Fundraising and Communications and the Director of People and Culture.

This post will report to the Director of People and Culture, however duties and responsibilities will also include providing executive assistance support to the Director of Fundraising and Comms.

Whats in it for you?:

• Weekly Pay
• Shopping discounts
• 24/7 GP service
• Online access to documents

Key Accountabilities: 

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  Providing proactive executive assistance to the Director of People and Culture and the Director of Fundraising and Comms, ensuring that all duties are carried out in an efficient and effective manner, including responding to correspondence, diary management, and making travel and other arrangements. 

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  Ensuring that communication, correspondence and effective stewardship relating to key internal and external relationships is managed in a professional, sophisticated and timely manner. 

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  Ensuring briefings in advance of meetings, all necessary supporting papers and taking follow-upaction as required. 

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  Hold the departmental credit card and making purchases where required and sending receipts tofinance on a monthly basis. 

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  Undertaking research and drafting presentations, reports and papers as required.

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  Preparing and distributing reports and agendas in advance of meetings and take minutes of meetingsas requested. 

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  Provide administrative support to both the Comms and People and Culture team as required. 

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  Ensuring that confidentiality is maintained and that the client’s policies on security are observed.

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  Promoting and ensuring safe working for self and others by strict adherence to the client’s Security procedures and Health and Safety policy. 

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  Ensuring that security of sensitive information is maintained and complies with the requirements ofthe Data Protection Act 2018 and GDPR policies. 

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  Developing and maintaining positive, collaborative working relationships with all staff both locally and across the wider organisation, being committed as part of the team to providing a high level of support to survivors. 

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  Work closely with wider EA and Governance Team.

  It is essential that the post holder is able to respond flexibly to changes in the requirements of this post. This role outline is therefore a guide and not an exhaustive list of all responsibilities the post holder may have over time. 

  Experience, Knowledge, Skills and Personal Qualities: 

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  Previous relevant experience in a similar role with demonstrable experience of providing administrative and executive assistant support to senior staff members 

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  Ability to manage work and time effectively including the management of competing priories

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  Flexible and adaptable with a can-do attitude

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  Self-sufficient with sound judgement and decision-making skills

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  Excellent verbal and written communication skills and strong interpersonal skills

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  An interest in and commitment to the long-term success and development of Refuge

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  A commitment to follow the policies, procedures and philosophical principles and a strong commitment to empowerment, support and equality which underpin all of the work undertaken.

If you are interested in the role, please apply with an up to date CV.